AAFV Conference

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August 30 to September 3, 2026!

Philadelphia, Pennsylvania

Our 2026 conference will be partnering with AEMV & ARAV at the Exotic365 Conference. 

Submission Guidelines

The following information is provided to assist you through the submission process. You should be prepared to answer the following questions for EACH abstract you submit. Please review carefully. 

**We do not consider co-authors to be co-presenters in Philadelphia. Also, please understand that the person who submits the abstract is considered to be the presenter in Philadelphia. If you do not plan to present in Philadelphia, do not submit the abstract. Instead, please ask the individual who will be presenting to submit the abstract.**

SUBMISSION TITLE:
Should be brief and clearly indicate the nature of the abstract. Please refrain from using special characters in the title. Please submit using title case. Read more here

Example of title case: 
I-STAT & Lactate Values in Radiated Tortoise (Astrochelys radiata) for Confiscations & Re-Wilding

DESCRIPTION:
Proposals are limited to 250 words. Carefully check the proof of your proposal. Make certain any special characters and formatting are displayed properly in your proof. Ensure that your submission does not contain spelling, grammar, or scientific errors as it will be used in the review process to choose the program for the conference, reproduced, and published. Include: Presentation purpose, Practical application, and Protocol. This description is not intended to serve as your proceedings paper.

PRESENTATION TYPE:
Select the appropriate type of those listed. 

TRACK:
Select the appropriate type of those listed.

ABSTRACT CLASSIFICATION:
Select the appropriate type of those listed.

PRESENTING AUTHOR TYPE:
Select the appropriate type of those listed that describes YOU. It is understood that the person who submits the abstract will be the presenter in Philadelphia.

IS THIS PROPOSAL TO PRESENT FINDINGS OF A RESEARCH STUDY?:
Yes or No

FUNDING SOURCE:
Was your presentation funded in part by an AEMV, ARAV, or AAFV grant

ABSTRACT PRESENTED BEFORE?:
Has this abstract been accepted and presented elsewhere? If yes, please list where. Please note: Abstracts will still be considered regardless of your answer.

VIRTUALLY PRESENT?:
Would you be willing to present your abstract virtually at a separate event?

CHANGE TO POSTER?:
Would you be willing to present as a poster if not chosen for the program?

AUTHORS:
You will first add yourself here THEN you will add your co-authors. Please have an email address for each author ready when you submit - this is required. A mobile phone number for each author is also required.

Ready to submit your talk?

Upload before Monday, December 15, 2025, at 11:59 PM Eastern Time.

Want to support the conference?

And get free Registration, Airfare, Hotel Stay, Plus $1000 stipend?

The Conference Auction Coordinator/Logistics Manager serves as the primary point of contact for each association’s auction coordinator(s) and must be present on-site. This person should have experience planning and executing large-scale events with preference being given to someone who has a history of attending the conference and, more specifically, participated in the auction planning process. This person should be a team player with no preferential treatment being given to any one association over the other.

Job Responsibilities:
1. Must be a member of AEMV/ARAV and/or AAFV
2. Ability to respond to emails in a timely manner, not to exceed two (2) business days
3. Act as liaison between independent auction coordinators representing each participating association and the conference planning committee
4. Plan meetings with association auction coordinators and outline deadlines to ensure that the auction will run smoothly
5. Assist association auction coordinators in uploading items to auction platform (e.g. 32Auctions)
6. Must be present on-site beginning the night before the start of the auction through the end of the auction including clean-up. Should be available the entire day of auction opening to coordinate setup
7. Serve as primary contact for auction questions directed from attendees, hotel staff, and conference management staff
8. Work with association auction coordinators to separate pre-shipped auction items in storage room the night prior to the auction and then transport them to auction location the following morning
9. Determine uniform labeling strategy for auction items and oversee that they are tagged correctly onsite prior to auction start
10. Post signage around conference and auction tables with access information to auction site (web address, QR code, etc)
11. Work with conference management staff to determine the best plan for auction close to ensure payment is received and winning bidders receive the correct items as quickly as possible, while also minimizing theft
12. Assist association auction coordinators and conference management staff in labeling items not picked-up at close for winners to claim at the registration desk until the end of the conference
13. Miscellaneous needs as mutually agreed upon

Job Benefits:
1. Receives the following compensation at the conference at which the auction is held:
a. Complimentary in-person conference registration. Please contact info@exotic365.org for discount code.
b. Five (5) hotel nights for the conference including the night before the conference begins through the night that the auction closes. If a hotel is chosen that exceeds the main conference hotel the reimbursement will be at the main hotel rate. If a hotel of lesser value is chosen then reimbursement will be at the lesser rate. Please contact info@exotic365.org with your arrival date and your departure date.
c. Round-trip travel (coach airfare / mileage / ground transportation)- reimbursement up to $1,000.00. Flights are to be made on your own. Reimbursement will not be made until after the Conference and all onsite work is completed.
d. $1,000 stipend. A W9 must be submitted as payment will require a 1099 per the
Internal Revenue Service.

2024 Conference Sponsor Ads - 11
Day
Hour
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Second

October 12-16, 2025

Riverhead, NY

See below for information regarding our 2025 conference. 

Room Block Price $159.00/night. Book Before 9/12/2025

Get our official event app,

Get the most out of the app and have a more productive experience!

1

NAVIGATE the event agenda and logistics, even without Wi-Fi or data. Access useful information like ridesharing and local attractions through the Community Board

2

NETWORK effectively. Plan whom to meet by exploring attendee profiles and sending out messages

3

PARTICIPATE in event activities through session likes, comments, ratings, live polling, tweeting, and more

For Blackberry or Windows Phone, Click here
For feature details, visit Whova

Travel Info:

NYC-
  • Closest: Long Island MacArthur Airport -ISP   30 min car ride
  • NYC- JFK- 1hr 15 min car ride
  • LaGuardia Airport LGA- 1hr 15 min car ride
  • Ferry Ride from CT arrives near end of Long Island.
NJ 
  • Newark- 2 hr car ride
CT-
  • Bradley Int Airport- 3 hour 15-30 min car ride +/- ferry ride
RI-
  • Providence Airport- 3 hour car and ferry ride
AAFV 2025 Conference (Instagram Post) (3)
AAFV 2025 Conference (Instagram Post) (10)
AAFV 2025 Conference (Instagram Post) (12)
AAFV 2025 Conference (Instagram Post) (13)

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Experience the Excitement From Our 2024 Conference—And Get Ready for 2025!

Relive the energy, innovation, and learning from our 2024 Conference by checking out last year’s dynamic schedule! From expert-led sessions to hands-on workshops and unforgettable networking opportunities, it was an event to remember.

While we’re putting the finishing touches on our 2025 Conference schedule, you can start planning now by booking your hotel! Stay tuned for updates—we promise 2025 will be even bigger and better!

2024 AAFV Schedule (4)
Thurs Schedule (1)
Friday Schedule (2)
Saturday Schedule (1)
Sunday Schedule (1)
Monday Schedule (1)

When you book your room, only select one occupant even if you will bring multiple people. Some folks have had issues if they put 2 people into the booking. There are still plenty of rooms left in the block!

Thank you

Silent Auction

Tala Woodward sampling Chinook

Support Students

We are accepting donations of any kind to our Annual Silent Auction to be held October 20th, 2024.

Auction item

Creative Donations

Experiences, promotional items, services, artwork, books, etc, all make for an exciting auction for attendees and sponsors.

Auction

In 2023, we raised $3300!

All proceeds go to Veterinary Student Scholarships for educational activities to launch the careers of future fish veterinarians.

Click or Scan Here

Upload your auction items in advance by scanning this QR code. Thank you so much for your generous donations.

Visit Seattle

The 2024 AAFV Annual Conference will be held in Seattle, Washington. It will be hosted at the Alexis Royal Sonesta Hotel. All attendees and sponsors are invited to stay onsite, in downtown Seattle. Washington has many activities that would be fantastic as a business traveler or for those who wish to bring their families along. We will have several inclusive social events and tours available around the area.

Seaq

Seattle, WA and the surrounding area has tons of activities to enjoy including:

  • Scenic drives or hikes at Mount Rainier
  • Ferry to Bainbridge Island
  • Explore the Seattle Aquarium
  • Point Defiance Zoo & Aquarium
  • Olympic Peninsula
  • San Juan Islands
  • Woodland Park Zoo
  • Pike Place Market
Pike's Place
rainier
ferry

Looking for more CE?

You can also register for our previous conference recordings on the above registration site if you want to catch up on past years.

Contact americanfishvets@gmail.com when you are ready for your test.

Save Money on Registration

Become a AAFV member and get a discount on your conference registration fees.

Members also get special access to vet resources on our site and many other valuable resources.

Past Proceedings

If you want to purchase past conference proceedings, AAFV is holding a special ($30 for 2014-2020) if purchased on our site.

Past AAFV Conferences

10th Annual Conference
Springfield, MO
October 2023

9th Annual Conference
St. Augustine, FL
October 2022

8th Annual Conference
Virtual
October 2021

7th Annual Conference
Virtual
October 2020

6th Annual Conference with AAZV
St Louis, MO
September 2019

5th Annual Conference
with ISAAH
Charlottetown, Prince Edward Island
September 2018

4th Annual Conference with AAZV/ARAV/AEMV/NAG
Dallas, TX
Sept 2017

3rd Annual Conference
North Carolina Aquarium
April 2016

2nd Annual Conference
Shedd Aquarium
April 2015

1st Annual Conference
Shepherdstown, WV
April 2014