AAFV Conference
August 30 to September 3, 2026!
Philadelphia, Pennsylvania
Our 2026 conference will be partnering with AEMV & ARAV at the Exotic365 Conference.
Submission Guidelines
The following information is provided to assist you through the submission process. You should be prepared to answer the following questions for EACH abstract you submit. Please review carefully.
**We do not consider co-authors to be co-presenters in Philadelphia. Also, please understand that the person who submits the abstract is considered to be the presenter in Philadelphia. If you do not plan to present in Philadelphia, do not submit the abstract. Instead, please ask the individual who will be presenting to submit the abstract.**
Ready to submit your talk?
Upload before Monday, December 15, 2025, at 11:59 PM Eastern Time.
Want to support the conference?
And get free Registration, Airfare, Hotel Stay, Plus $1000 stipend?
The Conference Auction Coordinator/Logistics Manager serves as the primary point of contact for each association’s auction coordinator(s) and must be present on-site. This person should have experience planning and executing large-scale events with preference being given to someone who has a history of attending the conference and, more specifically, participated in the auction planning process. This person should be a team player with no preferential treatment being given to any one association over the other.
Job Responsibilities:
1. Must be a member of AEMV/ARAV and/or AAFV
2. Ability to respond to emails in a timely manner, not to exceed two (2) business days
3. Act as liaison between independent auction coordinators representing each participating association and the conference planning committee
4. Plan meetings with association auction coordinators and outline deadlines to ensure that the auction will run smoothly
5. Assist association auction coordinators in uploading items to auction platform (e.g. 32Auctions)
6. Must be present on-site beginning the night before the start of the auction through the end of the auction including clean-up. Should be available the entire day of auction opening to coordinate setup
7. Serve as primary contact for auction questions directed from attendees, hotel staff, and conference management staff
8. Work with association auction coordinators to separate pre-shipped auction items in storage room the night prior to the auction and then transport them to auction location the following morning
9. Determine uniform labeling strategy for auction items and oversee that they are tagged correctly onsite prior to auction start
10. Post signage around conference and auction tables with access information to auction site (web address, QR code, etc)
11. Work with conference management staff to determine the best plan for auction close to ensure payment is received and winning bidders receive the correct items as quickly as possible, while also minimizing theft
12. Assist association auction coordinators and conference management staff in labeling items not picked-up at close for winners to claim at the registration desk until the end of the conference
13. Miscellaneous needs as mutually agreed upon
Job Benefits:
1. Receives the following compensation at the conference at which the auction is held:
a. Complimentary in-person conference registration. Please contact info@exotic365.org for discount code.
b. Five (5) hotel nights for the conference including the night before the conference begins through the night that the auction closes. If a hotel is chosen that exceeds the main conference hotel the reimbursement will be at the main hotel rate. If a hotel of lesser value is chosen then reimbursement will be at the lesser rate. Please contact info@exotic365.org with your arrival date and your departure date.
c. Round-trip travel (coach airfare / mileage / ground transportation)- reimbursement up to $1,000.00. Flights are to be made on your own. Reimbursement will not be made until after the Conference and all onsite work is completed.
d. $1,000 stipend. A W9 must be submitted as payment will require a 1099 per the
Internal Revenue Service.
October 12-16, 2025
Riverhead, NY
See below for information regarding our 2025 conference.
Room Block Price $159.00/night. Book Before 9/12/2025
Get our official event app,

Get the most out of the app and have a more productive experience!
1
NAVIGATE the event agenda and logistics, even without Wi-Fi or data. Access useful information like ridesharing and local attractions through the Community Board
2
NETWORK effectively. Plan whom to meet by exploring attendee profiles and sending out messages
3
PARTICIPATE in event activities through session likes, comments, ratings, live polling, tweeting, and more
Travel Info:
-
Closest: Long Island MacArthur Airport -ISP 30 min car ride
- NYC- JFK- 1hr 15 min car ride
- LaGuardia Airport LGA- 1hr 15 min car ride
- Ferry Ride from CT arrives near end of Long Island.
- Newark- 2 hr car ride
- Bradley Int Airport- 3 hour 15-30 min car ride +/- ferry ride
- Providence Airport- 3 hour car and ferry ride
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Experience the Excitement From Our 2024 Conference—And Get Ready for 2025!
Relive the energy, innovation, and learning from our 2024 Conference by checking out last year’s dynamic schedule! From expert-led sessions to hands-on workshops and unforgettable networking opportunities, it was an event to remember.
While we’re putting the finishing touches on our 2025 Conference schedule, you can start planning now by booking your hotel! Stay tuned for updates—we promise 2025 will be even bigger and better!
Silent Auction
Support Students
We are accepting donations of any kind to our Annual Silent Auction to be held October 20th, 2024.
Creative Donations
Experiences, promotional items, services, artwork, books, etc, all make for an exciting auction for attendees and sponsors.
In 2023, we raised $3300!
All proceeds go to Veterinary Student Scholarships for educational activities to launch the careers of future fish veterinarians.
Click or Scan Here
Upload your auction items in advance by scanning this QR code. Thank you so much for your generous donations.
Visit Seattle
The 2024 AAFV Annual Conference will be held in Seattle, Washington. It will be hosted at the Alexis Royal Sonesta Hotel. All attendees and sponsors are invited to stay onsite, in downtown Seattle. Washington has many activities that would be fantastic as a business traveler or for those who wish to bring their families along. We will have several inclusive social events and tours available around the area.
Seattle, WA and the surrounding area has tons of activities to enjoy including:
- Scenic drives or hikes at Mount Rainier
- Ferry to Bainbridge Island
- Explore the Seattle Aquarium
- Point Defiance Zoo & Aquarium
- Olympic Peninsula
- San Juan Islands
- Woodland Park Zoo
- Pike Place Market
Looking for more CE?
You can also register for our previous conference recordings on the above registration site if you want to catch up on past years.
Contact americanfishvets@gmail.com when you are ready for your test.
Save Money on Registration
Become a AAFV member and get a discount on your conference registration fees.
Members also get special access to vet resources on our site and many other valuable resources.
Past Proceedings
If you want to purchase past conference proceedings, AAFV is holding a special ($30 for 2014-2020) if purchased on our site.
Past AAFV Conferences
10th Annual Conference
Springfield, MO
October 2023
9th Annual Conference
St. Augustine, FL
October 2022
8th Annual Conference
Virtual
October 2021
7th Annual Conference
Virtual
October 2020
6th Annual Conference with AAZV
St Louis, MO
September 2019
5th Annual Conference
with ISAAH
Charlottetown, Prince Edward Island
September 2018
4th Annual Conference with AAZV/ARAV/AEMV/NAG
Dallas, TX
Sept 2017
3rd Annual Conference
North Carolina Aquarium
April 2016
2nd Annual Conference
Shedd Aquarium
April 2015
1st Annual Conference
Shepherdstown, WV
April 2014